PMP Experience - Examples of PMP Application Process

Knowing how to define and document your project management expertise is critical whether you are pursuing a Project Management Professional (PMP) certification, trying to record your Professional Development Units (PDUs), or interested in any form of project management training. Your PMA professionals can assist you in breaking down PMP experience examples.


Work Experience for the PMP

To determine whether your project management job experience satisfies the exam criteria, use the checklist below:

  • It happened in a professional situation, not a volunteer or personal one.
  • Meets the requirements of the PMI's definition of a "project":
    • Defined start and finish
    • Clearly defined scope and resources
    • Undertaken to generate a one-of-a-kind product, service, or outcome
  • Project management functions were included from at least one of the five process groups

The five process groups are as follows:

Initiating the Project (IN): Defining the project scope and securing stakeholder consent.

Project Planning (PL): Creating the project plan and designing the task breakdown structure (WBS).

Executing the Project (EX): Performing the work required to meet the project's stated objectives.

Project Controlling and Monitoring (MC): Tracking project progress, managing change and risk, and delivering status updates.

Closing the Project (CL): Completing all project activities, archiving documentation, getting deliverable acceptance, and notifying project conclusion.

The Project Management Institute (PMI) expects you to have completed at least one item from each of these five process groups in your application.


Examples of PMP Experience


Example 1

Project Goal: The project's goal was to restructure the organization's roles, responsibilities, and titles.

My Role: For this project, I was designated as the project manager/change agent.

My Responsibilities/Deliverables: Included holding weekly meetings with the senior team, facilitating meetings amongst departments as they cross-trained, and ensuring appropriate corrective and preventative actions were implemented. A successful shift from a compartmentalised clinic to a more agile/flat clinical organisation was achieved by minimising mistakes and improving employee performance in the workplace, which could pivot depending on the scenario.

Outcome: The project resulted in new titles, raises in salary, appropriate job distribution, and enhanced communication between departments.


Example 2

Project Goal: To investigate, produce, and deliver training materials for new workers at an internet and cable installation firm. This project had a $5,000 budget and was supposed to take 6 weeks to complete.

My Role: As the Project Manager, I oversaw the whole project from start to finish, including the distribution of training materials to the HR staff.

My Responsibilities/Deliverables: I created the charter and work breakdown structure and gained agreement from key stakeholders (IN). I built the job breakdown structure and project plan while keeping time, money, and quality in mind (PL). I oversaw the implementation of the material's research and development (EX). I kept track of the project's timeline to ensure that all milestones were met on time (MC). After receiving approval for the project deliverables, I archived project records and materials in accordance with generally accepted procedures in order to meet regulatory obligations (CL).

Outcome: Training material was provided to key stakeholders on time and under budget and once accepted, it was passed on to the HR team for use in future new employee training sessions.


How can I ensure that my PMP experience examples are correct?

Examples of questions to ask yourself regarding your PMP application experience. Examine your PMP experience descriptions to ensure they are valid by asking yourself the following questions:

  • Are all examples of experience under 500 words?
  • Did I clearly demonstrate that I completed duties in all five process groups?
  • Is it correct that I use project management terms and acronyms while avoiding industry-specific jargon?
  • Is my description clear about the project's goal, as well as my role, duties, and deliverables, as well as the end result?
  • Can I verify all PMP application experience examples with a director or another project manager who was extensively involved in the project?


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Shivam J