Project Deliverables: What are they and why are they important?
Should be within Scope of project
Internal and External stakeholders should agree on the deliverable
Should help achieve the objectives of the project
Should be something definite or specific
Anything that is promised to the customer as an output of the project can be considered as a deliverable.
Deliverables chart the path to reach project objectives. The probability of meeting the projectâ€™s goal increases as you complete the deliverables as per schedule.
Therefore, project deliverables are the key to a projectâ€™s success. Hence project managers focus on them on high priority.
Deliverables can be classified as
Project Statement of Work
Enterprise standards, industry standards, regulations, and norms
Organizational process, assets, and templates
Typically, a project manager takes the lead in developing the charter. The project manager will use his or her expertise and experience to develop the charter. The project manager will work with the key stakeholders (customers and business sponsors) and the PMO. He will include subject matter experts inside and outside the organization too. He may also work with Industry groups or professional bodies to develop the charter. The project manager will use facilitation techniques to develop the project charter. These could be brainstorming, problem-solving, conflict resolution, meetings, expectations management, etc.
Once the project charter is signed, it will provide authority to the project manager. He can then execute the project. He will employ organizational funds and resources to make the project successful.
Statement of Work (SOW):
A statement of work is a document used in project and contract. It has a working agreement between the concerned parties. It is a legal document. It is between client, buyer or government entity, agency, vendor. SOW typically includes the scope, assumptions, schedule, cost, exceptions, out of scope. It may also include travel agreement and work location. It is recommended to include client responsibilities, vendor responsibilities, and escalation process. As a best practice include, terms for termination and force majeure.
Involve the team, so that you get their Buy-In
Go one level at a time
Each level of WBS is a sub-level (a smaller piece) of the level above
The entire project is summarized by looking at all the levels of a WBS
WBS does not include anything that is out of the projectâ€™s scope
A deliverable is considered a work package if, it can be estimated reasonably and confidently. It can be completed quickly and without interruption.
Project Scope Statement:PMBOKÂ® defines Project Scope as the â€œThe work that needs to be accomplished to deliver a product, service, or result with the specified features and functions.â€ Deliverables are derived from project requirements. The project scope statement is primarily an output of the Define Scope Process.The scope that is not approved: The project manager should identify areas where people requested scope. However, these were not approved to be included in the project.The scope that is not needed: Project manager should clarify areas where the scope could easily be misunderstood. These may not be needed for the project but are included in the scope.Scope baseline is a combination of the project scope statement, WBS and WBS dictionary. Scope baseline is a part of the project management plan.Project Scope statement can include:
- Project Scope
- Acceptance criteria of the product
- Out of scope activities
- Constraints and assumptions
- Project Plan:
A project plan is a document that contains a project scope and objective. It is also called the Project Management Plan. It is most commonly represented in the form of a Gantt chart to make it easy to communicate with stakeholders.
- A project plan is a formal document. It needs to be approved by the sponsor. Project execution and control guidelines are included in it. It provides planning assumptions and decisions. It has the scope, cost, and schedule baselines. A project plan can be a high-level summary or very detailed. It provides guidelines for communication between the stakeholders.
- It may further include any of the following, based on the project requirements:
- Communication Management Plan
- Human Resources Management Plan
- Procurement Plan
- Stakeholder Management Plan
- Risk Management Plan
Project Deliverables can be the actual output of the project. These can also be something created in the process to achieve the project output. These can be external/internal OR Tangible / Intangible OR Big / Small. The project deliverables will vary from project to project. It would depend on the project requirements. There is a high focus on completion of project deliverables of time. This increases the probability of the project’s success. We also went through some key project deliverables.