A human resource plan is an output of Develop Human Resource Plan.
The human resources planning requires a plan for when and how team members are added, managed, controlled, and released from the project. The Human Resource Plan includes:
Roles and Responsibilities
Project Organization Charts
Staffing Management Plan
STAFFING MANAGEMENT PLAN
Staffing Management Plan is a part of Human Resource plan and includes:
Plan for staff acquisition
Staff release plan
Staff training needs
Rewards and recognition
REWARDS AND RECOGNITION SYSTEM
Planning a system to reward resources can be a significant effort. A project manager must be able to motivate the team, especially when working on a project in a matrix organization. Rewards and recognition is one of the most effective way to motivate and gain cooperation from your team regardless of the reporting relationship. The reward system might include several actions such as:
Say thank you more often
Award prizes such as Team Member of the Month recognition
Award prizes for performance
Recommend team members for raises or choice work assignments
Send notes to team members managers about great performance
Plan milestone parties or other celebrations
Acquire training for team members
Adjust project to assign people to activities they have been waiting to work on or remove them from disliked activities as a reward
Creating a reward and recognition system requires planning in advance of starting the project work.
ACQUIRE PROJECT TEAM
The inputs to the Acquire Project Team process include:
The project management plan; The human resource plan which is a part of the project management plan is required Enterprise Environmental Factors Organizational Process Assets Acquiring the project team involves the following:
Best possible resources should be negotiated by the project manager
Hiring new employees Working with virtual teams
Managing risks of scarce resources
Some resources are assigned in advance to the project. A project manager has to work with these resources.
Some resources may have to be acquired through negotiation. To negotiate resources from within the organization, the project manager should: Know the needs of the project and its priorities within the organization Be able to describe the WIIFM (Whats In It For Me) to the resource manager by assisting the project manager Do not ask for the best resources if the project does not need them Be able to prove why the project requires the stated quality and quantity of resources. Use of network diagram and project schedule is helpful Work with resource manager to deal with situations as they arise
Virtual teams do not meet face to face. Thus, you can have the best of team members from different parts of the world.
The halo effect is something to be aware of when dealing with team members. There can be a tendency to rate the team members high or low on all factors due to the impression of a high or a low rating on some other specific factor.
DEVELOP PROJECT TEAM
Develop Project team is a part of project execution. The process generally results in decreased turn-over, improved individual knowledge and skills, and improved teamwork.
TEAM BUILDING ACTIVITIES
Team building activities help the project team work as a cohesive group working for the best interest of the project and thus enhances the project performance. A few things to know include:
Trust and cohesiveness among the team members should be improved by the project manager
All project activities should include team-building activities
Throughout the life of the project, team building activities require concerted efforts and continued focus
WBS creation is a team-building tool
Team building should start early in the life of the project